AfHEA2022: Briefing notes for Session Rapporteurs
Dear Rapporteur,
Thank you once again for your willingness to contribute to the 6th AfHEA scientific conference, which takes place from March 7-11 2022. We are hopeful that with your support, we will have a successful conference. Kindly and carefully go over the series of guidelines listed below:
- Briefing note: Attached is a briefing note with all the details to consider before the conference.
- Zoom app prep: It is important to be fully prepared to handle the zoom functionalities by going over all the training materials at least 2 times before your conference session.
- Make sure to go over the recording of the training to fully familiarize with the technical functions of the zoom platform.
- Also go over the PDF version of the training slides for zoom meetings – attached
- Participant App: To participate in all sessions for the conference, kindly click on this link to the AfHEA Confex Meeting App: https://afhea.confex.com/afhea/2022/meetingapp.cgi?clearcache=1.
- Review of Uploads:
- Please reach out to your panelists to upload the following documents as soon as possible and to share with you to enable your adequate review.
- Panelist Bio (a brief background about yourself) along with a portrait/headshot image all in one document (paste the picture in the word document and save as PDF)
- Panelist updated abstract (if any) – already uploaded abstracts are accessible for your review
- Please reach out to your panelists to upload the following documents as soon as possible and to share with you to enable your adequate review.
- Panelist presentation
- Encourage panelists to upload their Bio, updated abstract (if any) and presentation, (deadline reminder: Friday 4th March 2022) via Speakers Corner: https://afhea.confex.com/afhea/2022/abstractsen/extra/index.cgi?EntryType=Paper&username=1626&password=*cookie
- Use the material above to prepare a standard template for reporting ahead of the meeting.
- Conference format:
- For the avoidance of doubt, the preferred format for this year’s conference will be moderated panel discussions instead of the traditional 15-20 minutes PPT presentations.
- Rapporteurs are responsible for time keeping!!!
- Session structure for sessions: Each session is one hour and fifteen minutes (1hr: 15min) long (duration for Poster sessions only is 30 mins). All sessions are in GMT by default. Poster session We encourage all rapporteurs to kindly and carefully consider this session structure:
- 5 mins- Introduction of presenters/panelists by moderator and brief background on the session topic
- 45 mins- Consists of first 20 mins presenter-led engagement (5 minutes presentation by each presenter), followed by 20 mins Moderator led Q & A with presenters/panelists
- 25 mins- Participant/Audience interaction and Q & A steered by moderator
- 5 mins- Moderator final remarks
- Use the material above to prepare a standard template for reporting ahead of the meeting.
- Rapporteurs are responsible for time keeping!!!
Download the full Briefing notes for Session Rapporteurs
More: Client Training for Zoom Webinar & Client Training for Zoom Meeting
Looking forward to engaging at the conference!
Kind regards,
The AFHEA Conference Organizing Team
Tags: AfHEA 2022