AfHEA2022: Briefing notes for PPT or Poster Presenter/Panelist

Dear PPT or Poster Presenter/Panelist,

Thank you once again for your willingness to contribute to the 6^th AfHEA scientific conference, which takes place from March 7-11 2022.  We are hopeful that with your support, we will have a successful conference. Kindly and carefully go over the series of guidelines listed below:

1. Briefing note: Attached is a briefing note with all the details to consider before the conference.

2. Zoom app prep: It is important to be fully prepared to handle the zoom functionalities by going over all the training materials at least 2 times before your conference session.
   1. Make sure to go over the recording of the training to fully familiarize with the technical functions of the zoom platform.
   2. Also go over the PDF version of the training slides for webinar - attached

3. Presenter link: As a presenter/panelist, a customized link will be provided directly to your email ahead of time solely for your session.

4. Participant App: To participate in all other sessions for the rest of the conference, kindly click on this link to the AfHEA Confex Meeting App: https://afhea.confex.com/afhea/2022/meetingapp.cgi?clearcache=1.

5. Pending Uploads:
   1. Please provide the following documents latest by 4^th March, 2022 in PDF format.
      1. Panelist Bio (a brief background about yourself) along with a portrait/headshot image all in one document (paste the picture in the word document and save as PDF)
      2. Panelist updated abstract (if any)

• Panelist presentation

1. To upload Bio, updated abstract (if any) and presentation, please click on the link below (deadline reminder: Friday 4^th March 2022) - Speakers Corner: https://afhea.confex.com/afhea/2022/abstractsen/extra/index.cgi?EntryType=Paper&username=1626&password=*cookie

6. Conference format:
   1. For the avoidance of doubt, the preferred format for this year’s conference will be moderated panel discussions instead of the traditional 15-20 minutes PPT presentations.

1. Session structure for Plenary/Individual Parallel sessions: Each session is one hour and fifteen minutes (1hr: 15min) long (duration for Poster sessions only is 30 mins). All sessions are in GMT by default. We encourage all presenters/panelists to kindly and carefully consider this session structure:
1. 5 mins- Introduction of presenters/panelists by moderator and brief background on the session topic
2. 40 mins- Consists of first 20 mins presenter-led engagement (5 minutes presentation by each presenter), followed by 20 mins Moderator led Q & A with presenters/panelists
3. 25 mins- Participant/Audience interaction and Q & A steered by the moderator
4. 5 mins- Moderator final remarks

Download the full Briefing notes for Session Presenters or Panelist

Download the full Briefing notes for Poster Presenters

More: Client Training for Zoom Meeting

Looking forward to engaging at the conference!

Kind regards,

The AFHEA Conference Organizing Team

Tags: AfHEA 2022